The Organized Mind: A book review by Bob Morris

Organized MindThe Organized Mind: Thinking Straight in the Age of Information Overload
Daniel J. Levitin
Dutton/The Penguin Group (2014)

How to “recapture a sense of order and thereby regain the hours of time wasted by a disorganized mind”

Clutter can full up our minds the same way it fills up closets, drawers, cabinets, attics, and basements of residences. The problem is even more serious in offices, given all the places in which clutter can accumulate. Climate-controlled storage has become a multi-billion dollar business in the United States precisely because so many people have so much “stuff” that there is insufficient room for it anywhere else.

Don’t blame the human mind. It is what the brain does and is remarkably well-organized but our use of it is certainly not. Pretend for a moment that you are behind the wheel of a Ferrari F12berlinetta, a vehicle that combines superior design and performance. Start the engine and begin to drive it. Oh, I forgot to mention, you don’t know how to use the accelerator, brakes, and steering wheel. The challenge is to understand what this magnificent vehicle can do and then master the skills necessary to take full advantage of those capabilities. I realize that citing the hypothetical situation of driving a Ferrari F12berlinetta without any control of its speed or direction is a bit of a stretch but the fact remains that many human beings feel overwhelmed by the velocity and complexity of their lives. Cluttered thinking results in a cluttered life.

Daniel Levitin wrote this book to help as many people as possible to meet this challenge, to increase their understanding of (a) the human mind and (b) how effective use of it can help them “recapture a sense of order and thereby regain the hours of time wasted by a disorganized use of mind.” He notes two of the most compelling properties of the human brain and its design: “richness and associative access. Richness refers to the theory that a large number of things you’re ever thought of or experienced are still in there, somewhere. Associative access means that your thoughts can be accessed in a number of different ways by semantic or perceptual associations.” These are but two of countless functions and capabilities of the human mind. “The cognitive neuroscience of memory and attention — our improved understanding of the brain, its evolution, and limitations — can help us to better cope with a world when more and more of us feel we’re running fast just to stand still.”

The best business books tend to be research-driven and that is certainly true of this one. Daniel Levitin provides 83 pages of annotated “Notes” (Pages 397-481), a clear indication that the abundance of information and insights he provides has a rock-solid foundation of authoritative sources.

These are among the dozens of passages of special interest to me, also listed so as to indicate the scope of Levitin’s coverage:

o The Inside History of Cognitive Overload (Pages 3-13)
o Information Overload, Then and Now (13-32)

Note: How serious has the problem become? According to Eric Schmidt, Executive Chairman of Google, “From the dawn of civilization until 2003, humankind generated five exabytes of data. Now we produce five exabytes [begin italics] every two days [end italics]…and the pace is rapidly accelerating.”

o How Attention and Memory Work (37-45)
o The Neurochemistry of Work (45-48)
o Where Memory Comes From (48-54)
o Where Things Can Start to Get Better (77-87)
o Home Is Where I Want to Be (106-112)
o How Humans Connect Now (113-120)
o Aren’t Modern Social Relations Too Complex to Organize? (120-135)
o When We Procrastinate (195-201)
o Creative Time (201-215)
o Thinking Straight About Probabilities (220-230)
o How We Create Value (268-276)
o The Future of the Organized Mind (329-337)
o Where You Get Your Information (365-369)
o Browsing and Serendipity (376-383)

Levitin acknowledges, “There is no one system that will work for everyone — we are each unique — but in [this book] there are general principles that anyone can apply [begin italics] in their own way [end italics] to recapture a sense of order and to regain the hours of lost time spent trying to overcome the disorganized mind…Getting organized can bring us all to the next level in our lives. It’s the human condition to fall prey to old habits. We must consciously look at areas of our lives that need cleaning up, and then methodically and proactively do so. And then keep doing it…The key to change is having faith that when we get rid of the old, something or someone even more magnificent will take its place.”

Long ago, I began to realize that our lives are the results of the decisions we make, for better or worse. Also, that making no decision is itself a decision, usually with consequences and sometimes with serious consequences. I am deeply grateful to Daniel Levitin for all that I have learned from this book, especially during a second reading when preparing to compose this brief commentary. It seems ironic — and is perhaps a paradox — that we need the human mind to enrich our understanding of the human mind. The material in this book can help anyone to make better decisions about what’s important and what isn’t so that better decisions can be made about what to keep and what to eliminate.

It really is true: Cluttered thinking results in a cluttered life. The choice is ours.

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